Online Security for Start Ups & Small Businesses

How to Keep Cloud Data Secure

Security in the Air

Storing data to the Cloud is the modern approach to saving data. The average person, specifically users of the Apple software, store all data used on their Mac, iPad, or iPhone to the Cloud. It is comforting to know any data that is accidently deleted can be retrieved due to an additional hard copy being saved to the Cloud. Corporations are now beginning to adopt this new innovative way to store data. The Cloud is a safer alternative for the storage and transfer of data compared to the “old-school” method of using a USB stick or floppy disk.

Although the Cloud appears to be the “Holy Grail” of storage, there are risks that must to addressed before implementing the Cloud’s benefits. First, let’s review what the Cloud really is.

What is the Cloud?

The Cloud is simply a network of servers that are used to store data. Depending on what Cloud Computing service you use, your data can be sent to a server located anywhere in the world. The primary benefit of using the Cloud is to allow for a backup of data or to free up space on your device. This innovation is huge for organizations for it simplifies how data is transferred. Employees download information from the Cloud daily to help better do their job. Operational costs are lowered by this newfound efficiency.

The Cloud Gets Larger

More and more businesses are beginning to utilize the Cloud’s functionality within their organization. Cloud adoption is highest in Europe (Germany 87%), followed by the United States (USA 72%), and lowest in Japan (25%). Studies have shown that 54% of larger companies with over 500 employees are using the Cloud application opposed to 22% of smaller companies (99 or fewer employees) (WSJ. Custom Studios, 2015).

Don’t Engage in Risky Activities

Although there is a small chance a security breach may occur within any organization, employees can engage in risky behaviors within the work place that can increase these odds. Approximately 79% (WSJ. Custom Studios, 2015) of corporate executives surveyed admitted to behaviors that could compromise the company’s security infrastructure. Educating employees of the risky behaviors of what not to do will help keep the company’s data secure. The list of “NOT TO’S” include:

    DO NOT:
  • Upload or store company documents on a USB stick
  • Email company documents from a personal email address
  • Upload company documents to file-sharing sites so they could work from other devices or share with others
  • Share company information and documents via Social-networking sites
  • Install unauthorized software or access unauthorized cloud services on a corporate desktop/laptop
  • Install unauthorized software on corporate devices
  • (WSJ. Custom Studios, 2015)

The Evolution of External Storage

Despite the flaws associated with the Cloud, the benefits outweigh the potential risks. When executives were asked if they felt corporate assets was secure when using the Cloud, 4 out of 10 executives were “very confident” of the Cloud’s security feature (WSJ. Custom Studios, 2015). The truth of the matter is any system can be compromised. Specifically, the activities carried out by employees can greater the risk of the Cloud being compromised. Educating employees of the potential risk can save your organization from being a hacker’s next victim.


WSJ. Custom Studios. “Protecting Corporate Information in the Cloud”. 2015.

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#Storage  #Security  #Remote-Working  #EMail
#Social-Engineering  #Dont-Be-a-Victim